Procurement & Customs Clearance Assistant

Procurement & Customs Clearance Assistant

Pafriw Hardware

Full-time

Lusaka

Core Responsibilities 

1. Procurement & Purchasing Support

Supplier Sourcing: Research vendors, obtain price quotations, and compare costs to secure the best value.

Order Management: Create and process purchase orders (PO), track order status, and resolve discrepancies in pricing or delivery dates.

Vendor Relations: Communicate with domestic and international suppliers to ensure adherence to delivery schedules and quality standards.

Inventory Tracking: Monitor stock levels and flag items needing replenishment to prevent production disruptions or stockouts.    

2. Customs Clearance & Logistics

Documentation: Prepare, review, and verify essential shipping documents, including Commercial Invoices, Packing Lists, Bills of Lading, and Certificates of Origin.

Customs Compliance: Coordinate with freight forwarders and customs brokers to ensure compliance with international trade laws and local revenue authorities.

Duty & Tax Management: Assist in calculating landed costs, including duties, taxes, and freight expenses.

Shipment Tracking: Proactively monitor international shipments and resolve delays, discrepancies, or customs clearance issues to avoid penalties or demurrage. 

3. Administration & Compliance

Database Management: Maintain accurate records of all contracts, supplier databases, and transaction documents.

Reporting: Generate procurement and supplier performance reports.

Policy Adherence: Ensure all purchasing and clearing activities comply with company policies and ethical sourcing standards.

Key Requirements & Qualifications

Education: A Diploma or Bachelor’s Degree in Supply Chain Management, Procurement & Logistics, Business Administration, or International Trade.

Experience: 1 to 3 years of experience in procurement, purchasing, or import/export/shipping operations.

Customs Knowledge: A solid understanding of customs clearing procedures, tariff codes, and import/export documentation.

DEADLINE: 31st July 2026

Application Procedures

To apply, please send your application to: hr@pafriwzm.com. Please indicate the name of the position in the subject line of the e-mail: Procurement & Customs Clearance Assistant