COMPANY SECRETARY POSITION

 

 

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📋 COMPANY SECRETARY POSITION

Hospitality Industry - Makeni, Lusaka

🏢

Preeminent Solutions and Consultancy Limited

(On behalf of our client in the hospitality industry)

📍 Makeni, Lusaka

👨‍💼 Full-time

We are seeking a highly organized, professional, and experienced Secretary to support daily business operations and provide comprehensive administrative assistance in a fast-paced service environment.

📋 Company Secretary Role

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Role Overview

The successful candidate will play a key role in ensuring smooth office operations, effective communication, and strong organizational support across the business.

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Key Responsibilities

Administrative & Office Management:

• Managing day-to-day office operations and workflow
• Maintaining accurate filing systems (both digital and physical)
• Preparing correspondence, reports, presentations, and official documents
• Managing office supplies and coordinating procurement
• Ensuring proper document control and record keeping

Communication & Coordination:

• Handling all incoming and outgoing communication (calls, emails, letters)
• Acting as the first point of contact for clients, suppliers, and visitors
• Scheduling meetings, appointments, and travel arrangements
• Taking minutes of meetings and tracking action points

Executive & Management Support:

• Providing diary and task management support to senior management
• Preparing confidential documents and handling sensitive information with discretion
• Assisting in organizing meetings, events, and staff briefings

Finance, HR & Operations Support:

• Assisting with basic bookkeeping (invoicing, petty cash, expense tracking)
• Supporting HR administration such as staff files, leave records, and onboarding documents
• Coordinating with accountants, auditors, and service providers when required

Digital & Systems Support:

• Managing email systems, calendars, and digital records
• Using office software efficiently (MS Word, Excel, Outlook, PowerPoint)
• Supporting improvements in office systems and administrative processes

✅

Requirements

• Minimum 2–3 years' experience in a similar secretarial or administrative role
• Diploma or Certificate in Secretarial Studies, Office Administration, Business Administration, or related field
• Excellent written and verbal communication skills
• Strong organizational, planning, and time-management skills
• High level of professionalism, discretion, and integrity
• Ability to multitask and work effectively under pressure
• Experience in a hospitality or service environment is an added advantage

🚀 Application Process

📧

Send Your Application to:

preeminentcareers@gmail.com

📝 Important: Please indicate the name of the position in the subject line of the e-mail:

"Company Secretary"

📋 Application Guidelines - Submit the following:

• Application letter
• Curriculum Vitae (CV)
• Copies of relevant qualifications and credentials
• Include your secretarial/administrative experience details
• Highlight any hospitality industry experience
• Ensure the email subject is exactly as specified

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Application Letter

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Curriculum Vitae

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Qualifications

📋 Join Our Professional Team!

This full-time Company Secretary position offers an exciting opportunity to work in a fast-paced hospitality environment with Preeminent Solutions and Consultancy Limited.

🏢 Company

Preeminent Solutions and Consultancy Limited

📍 Location

Makeni, Lusaka

📧 Apply Via

Email Only

⏰ Perfect for organized professionals with 2-3 years of secretarial experience

Complete position details are available in the dropdown sections above

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