QUALIFIED & EXPERIENCED FEMALES ARE ENCOURAGED TO APPLY
Description:
Job Purpose
The Receptionist will provide high-level administrative and executive support to partners and senior management. The role combines front-office reception duties with confidential executive assistance responsibilities. Provide front desk reception duties for the office which include handling all phone calls and managing internal & external customers timely and professionally. Receive and greet all visitors in a professional and warm manner. Collect and distribute all incoming mail and courier items.
Summary of Key Responsibilities:
Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
Prepare and disseminate correspondence, memos and forms
Manage the entire Front Office including Junior Clerks, Cleaners and Drivers
Develop and maintain a tracking system on all incoming & outgoing mails and courier items for the office
Support the Office Manager and facilitate the completion of regular reports
Check frequently the levels of office supplies and place appropriate orders
In charge of giving clients directions to various parts of the office, contacting staff regarding visitors
Upon request, make travel arrangements for the Senior Management Team
Answering incoming telephone calls, determining the purpose of callers, and forwarding calls to appropriate personnel or department
Handle clerical duties including faxing, copying, and organizing/maintaining files
Skills and Attributes
Excellent verbal and written communication skills
Strong organizational skills
Good time-management skills
Must have an outgoing attitude
Must have skills of how to make the guests feel at home
Excellent organizational, coordinating and personal interface skills
Dedicated to Duty
Pay attention to detail
Primary Areas of Accountability:
Qualifications and Experience
Diploma or Degree in Business Administration, Office Management, Secretarial Studies, or a related field
Must have a minimum of 3–5 years' experience in a similar role, preferably in a law firm or professional services environment
Work experience as an Executive Assistant to the CEO, General Manager or Executive Team will be a plus
Proven Experience with administrative and clerical procedures
Familiarity with office organization and optimization techniques
A high degree of multi-tasking and time management capability
Possess good professional image, excellent phone mannerism and enthusiasm in customer service
Competency in Microsoft applications including Word, Excel, and Outlook
⚠️ QUALIFIED & EXPERIENCED FEMALES ARE ENCOURAGED TO APPLY FOR THIS POSITION
📧 Submit Application to:
✉️
jobs@bemconsult.com
Primary email address
📧
bemconsult8@gmail.com
Copy (CC) this email address
📋 Required Documents:
CV (Curriculum Vitae)
Cover letter clearly stating your salary expectations
DO NOT SEND CERTIFICATES AT THIS STAGE
⏳ Application Timeline:
Note that, all communications will be kept in the strictest of confidence. If you do not receive communication within 21 days of the closing date of the advert, please consider your application unsuccessful.
💡 Application Tip:
Emphasize your 3-5 years of experience, legal firm or professional services background, Microsoft Office skills, and excellent customer service abilities in your application. Clearly state your salary expectations in your cover letter.
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